Godliman Partners Ltd (“Godliman”) – 80 Coleman Street, London, EC2R 5BJ. Tel: +44 20 7183 8860.
We are an independent Executive Search practice providing a bespoke Executive Search service for Director level and other senior positions.
This policy relates to individuals outside our organisation with whom we interact, including (but not limited to) Candidates, Clients, Sources and visitors to our website.
This Policy may be amended or updated from time to time to reflect changes in applicable law or in our practices with respect to the Processing of Personal Data. We encourage you to read this Policy carefully, and to regularly check this page to review any changes we might make in accordance with the terms of this Policy.
Defined terms used in this Policy are explained further, at the end of this policy.
The categories of Personal Data about you that we may Process include:
We do not seek to collect or otherwise Process your Sensitive Personal Data, except where:
We may collect Personal Data about you, such as your name, address and contact details. Examples of sources from which we may collect Personal Data include the following:
We may also create Personal Data about you, such as records of any interviews you attend. This Personal Data helps us to conduct our operations and manage our workforce.
In some circumstances, you may provide us with Personal Data about others. For example, you might act as a Source and provide comments on a Candidate. Whenever you provide any such Personal Data, we rely on you to ensure that you have a lawful basis for providing such Personal Data to us, and that you have complied with applicable law and with the terms of this Policy. If you are unable to do so, please refrain from providing the Personal Data of third parties to us.
The purposes for which we may Process Personal Data, subject to applicable law, include:
We will retain your Personal Data for as long as we have your permission to contact you. Should you wish to withdraw that permission, you may do so using the contact details noted at the end of this Policy.
Please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes, or to maintain a note in our CRM system warning us to not re-collect information on you in the future.
When determining the relevant retention periods, we will take into account factors including:
a) our contractual obligations and rights in relation to the information involved;
b) legal obligation(s) under applicable law to retain data for a certain period of time;
c) statute of limitations under applicable law(s);
d) (potential) disputes;
e) if you have made a request to have your information deleted; and
f) guidelines issued by relevant data protection authorities.
We may disclose your Personal Data with our Clients, trusted associates and advertisers for the purposes outlined in this Policy.
In addition, we may disclose your Personal Data to:
If we engage a third-party Processor to Process your Personal Data, the Processor will be subject to binding contractual obligations to only Process the Personal Data in accordance with our prior written instructions and use measures to protect the confidentiality and security of the Personal Data.
In Processing your Personal Data in connection with the purposes set out in this Policy, we may rely on one or more of the following legal bases:
No, we do not carry out automated profiling.
We may need to transfer your Personal Data to clients or third parties in countries outside the EEA.
These countries privacy laws may be different from those in your home country. Where we transfer data to a country which may not have been deemed to provide adequate data protection standards we always have security measures in place to protect your Personal Data.
We have implemented appropriate technical and organisational security measures designed to protect your Personal Data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, and other unlawful or unauthorised forms of Processing, in accordance with applicable law.
You are responsible for ensuring that any Personal Data that you send to us are sent securely.
We take every reasonable step to ensure that your Personal Data that we Process is accurate and, where necessary, kept up to date.
Any of your Personal Data that we Process that is inaccurate (having regard to the purposes for which they are Processed) are erased or rectified without delay.
From time to time we may ask you to confirm the accuracy of your Personal Data.
We take every reasonable step to ensure that your Personal Data that we Process are limited to the Personal Data reasonably required in connection with the purposes set out in this Policy.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your Personal Data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
|Rights||What does this mean?|
|The right to be informed||You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.|
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
|The right to rectification||You are entitled to have your information corrected if it’s inaccurate or incomplete.|
|The right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|The right to data portability||You have rights to obtain and reuse your Personal Data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.|
|The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|The right to lodge a complaint||You have the right to lodge a complaint about the way we handle or process your Personal Data with your national data protection regulator.|
|The right to withdraw consent||If you have given your consent to anything we do with your Personal Data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your Personal Data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your Personal Data for marketing purposes.|
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We will respond within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
We may contact you by phone, email or social media. If you prefer a particular contact means of contact, please let us know.
If, and to the extent that, you are a Candidate, we rely on you to provide us with complete and accurate Personal Data about you, so that we can provide appropriate services to you and to our Clients.
If, and to the extent that, you are a Source, we rely on you to ensure that you are lawfully able to disclose Personal Data to us, as set out in this Policy.
If you are unhappy with how we’ve handled your information or have further questions on the processing of your Personal Data, contact Rupert Reed, Director here: 80 Coleman Street, London EC2R 5BJ or firstname.lastname@example.org
|“Candidate”||an individual who has expressed an active interest in a new role.|
|“Client”||a client of Godliman.|
|“Data Controller”||the entity that determines the purposes and means of Processing of Personal Data.|
|“Data Processor”||an entity that Processes Personal Data on behalf of the Controller.|
|“Data Subject”||the individual that the Personal Data relates to.|
|“ICO”||the Information Commissioner’s Office (the UK regulator for data protection).|
|“Personal Data”||information that relates to a person who can be identified directly or indirectly (e.g. email and contact details, information held about that individual such as job role, comments and references).|
|“Processing”/”Process”||doing anything to Personal Data including collecting, storing, amending, using, disclosing, erasing it.|
|“Prospect”||an individual who has been identified as someone who could possibly become a candidate for a new role.|
|“Sensitive Personal Data”||Personal Data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership or genetic or biometric data of information concerning an individual’s health, sex life, sexual orientation and criminal convictions information (this is sometimes referred to as ‘special categories of data’).|
|“Source”||an individual who provides informal information on a Candidate or Prospect.|
|“Referee”||an individual who provides formal information on a Candidate.|